Last Revised July 1, 2025
LEXAMICA PRIVACY POLICY
This Privacy Policy describes how Lexamica, Inc. ("Lexamica," "we," "us," or "our"), collects, uses, and discloses information when you visit our website at lexamica.com (the "Site") or use our referral platform services (the "Services"). This Policy applies to information we collect through the Site and Services, as well as through other interactions you may have with us. This Policy does not apply to Client Information that Member Firms process and share through our Services, which is governed by our Master Terms and Conditions and applicable Data Processing Agreements.
Data Controller vs. Data Processor Roles
Lexamica acts as a data controller for information we collect directly about you (account information, usage data, communications, platform analytics). When Member Firms share Client Information through our Services, we act as a data processor on behalf of your law firm, which remains the data controller for that Client Information. This distinction is important for understanding your rights and our obligations under applicable privacy laws.
Legal Profession Considerations
We understand that law firms have heightened confidentiality and professional responsibility obligations. Our platform is designed to support compliance with Applicable Rules of Professional Conduct, including attorney-client privilege protection and client confidentiality requirements. However, each Member Firm remains responsible for ensuring their use of our platform complies with applicable ethical rules in their jurisdiction, as detailed in our Master Terms and Conditions.
1. INFORMATION WE COLLECT
Information You Provide to Us
We collect information you provide directly to us, including:
Account Information: Name, email address, phone number, law firm name, bar membership number, and other professional details when you register for an account
Profile Information: Information about your law firm, practice areas, jurisdictions, and professional credentials
Communications: Information you provide when you contact us for support, participate in surveys, or communicate with us in any other way
Service Fees and Payment Information: Billing address and payment method information for subscription services
Information We Collect Automatically
When you access our Site or Services, we automatically collect certain information, including:
Usage Information: Information about how you use our Services, including the features you use, and the time and duration of your sessions
Device Information: Information about the computer or device you use to access our Services, including IP address, browser type, operating system, and device identifiers
Log Information: Server logs that include information such as your IP address, the date and time of your visit, and the pages you viewed
Information from Third Parties
We may receive information about you from third parties, including:
Integration Partners: Information from case management systems or other legal technology platforms you choose to integrate with our Services
Service Providers: Information from vendors who help us provide our Services
2. HOW WE USE YOUR INFORMATION
We process your information based on the following legal grounds:
Contract Performance: To provide our referral platform services
Legitimate Business Interests: To improve our services, prevent fraud, and ensure network integrity
Legal Compliance: To meet professional conduct rules and regulatory requirements
Consent: For marketing communications and optional features
We use the information we collect to:
Provide, maintain, and improve our Services.
Process transactions and send related information.
Send technical notices, updates, security alerts, and administrative messages.
Respond to your comments and questions and provide customer service.
Communicate with you about services, features, surveys, newsletters, offers, and events.
Monitor and analyze trends, usage, and activities in connection with our Services.
Personalize and improve the Services and provide content or features that match your interests.
Facilitate referrals between Member Firms through our platform.
Verify your professional credentials and bar admissions.
Comply with legal obligations and enforce our Master Terms and Conditions.
3. SHARING OF INFORMATION
We may share information about you in the following circumstances:
With Your Consent
We may share your information with third parties when you give us consent to do so.
For Business Purposes
Service Providers: We share information with vendors, consultants, and other service providers who perform services on our behalf.
Business Transfers: We may share information in connection with any merger, sale of assets, financing, or acquisition of all or a portion of our business.
Legal Requirements: We may disclose information if required by law or if we believe disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to government requests.
Third-Party Service Providers (Subprocessors)
We work with subprocessors who may have access to your data. These include cloud hosting, payment processing, and analytics providers. All subprocessors are bound by data protection agreements in line with this policy.
Within Our Network
Member Firms: We may share certain professional information with other Member Firms in our network as necessary to facilitate referrals and maintain platform integrity, as described in our Master Terms and Conditions.
Directory Information: Basic firm information may be displayed to other Member Firms, as specified in your membership agreement.
4. DATA RETENTION
We retain personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our Master Terms and Conditions.
Personal information and Client Information shared by Member Firms is retained according to the terms specified in our Master Terms and Conditions and applicable Data Processing Agreements.
When we no longer need your information, we securely delete or anonymize it according to industry best practices.
5. INTERNATIONAL TRANSFERS
Your personal information may be transferred to and processed in countries outside your jurisdiction. For transfers from the EU/UK, we implement appropriate safeguards. If you are located outside the United States, please be aware that information we collect will be transferred to and processed in the United States. By using our Services, you consent to the transfer, processing, and storage of your information in the United States.
6. YOUR RIGHTS AND CHOICES
Depending on your location, you may have certain rights regarding your personal information:
Access and Update
You may access and update certain information through your account settings. You may also contact us to request access to or correction of your personal information.
California Privacy Rights
For California residents, we provide the following information about personal information collected in the preceding 12 months:
Category | Business Purpose | Third Parties Shared With | Sold/Shared |
|---|---|---|---|
Identifiers (name, email, firm info) | Service provision, communication | Cloud hosting providers, payment processors | No |
Professional information | Referral matching, compliance | Other Member Firms (as directed) | No |
Platform usage data | Service improvement, analytics | Analytics providers | No |
Commercial information | Billing, transaction processing | Payment processors | No |
We do not sell personal information and have not sold personal information in the preceding 12 months.
If you are a California resident, you may have the right to:
Know what personal information we collect, use, disclose, and sell
Access your personal information
Delete your personal information
Opt-out of the sale or sharing of your personal information
Correct inaccurate personal information
Limit the use of your sensitive personal information
To exercise these rights, please contact us using the information provided below.
7. SECURITY
We implement appropriate technical and organizational measures to protect personal information against unauthorized access, alteration, disclosure, or destruction. Your personal information is only accessed by a limited number of personnel who need access to the information to perform their duties.
In the event of a data security incident that may affect your personal information, we will notify you and relevant authorities as required by applicable law, typically within 72 hours of discovery.
Unfortunately, no security system is impenetrable, and we cannot guarantee the security of our systems. If you have reason to believe that your interaction with us is no longer secure (e.g., you feel that the security of your account has been compromised), please contact us immediately.
8. COOKIES AND TRACKING TECHNOLOGIES
We use the following types of cookies:
Strictly Necessary: Required for platform functionality and security
Performance/Analytics: Help us understand usage and improve services
Functional: Remember your preferences and settings
Marketing: Deliver relevant content and measure campaign effectiveness
You can manage cookie preferences through your browser settings, though disabling necessary cookies may affect platform functionality.
9. CHILDREN'S PRIVACY
Our Services are not intended for children under 16 years of age, and we do not knowingly collect personal information from children under 16.
10. CHANGES TO THIS POLICY
We may update this Privacy Policy from time to time. If we make material changes, we will notify you by email or by posting a notice on our Site prior to the effective date of the changes
11. CONTACT US
If you have any questions about this Privacy Policy, please contact us at:
Data Protection Inquiries: [email protected]
General Questions: [email protected]
Last Revised July 1, 2025